The Friends of the Coronado Public Library is pleased to announce an opening for a Part-Time Administrative Assistant to support its ongoing mission of enhancing library services and programs for the community. This role offers an opportunity to contribute to a dynamic nonprofit organization that works closely with volunteers, partners, and donors to strengthen the impact of the Coronado Public Library.

 

Part-Time Administrative Assistant
Organization: Friends of the Coronado Public Library
Location: Coronado, CA
Reports To: President of the Board of Directors, or designee
Status: Part-Time, Non-Exempt (approximately 20 hours per week)
Compensation: $22–$26 per hour, commensurate with experience and qualifications

Position Overview
The Friends of the Coronado Public Library seeks a reliable and detail-oriented Part-Time Administrative Assistant to support the organization’s mission and Board-approved activities. This position provides general administrative and clerical support to help ensure smooth day-to-day operations and effective coordination among Board members, volunteers, and community partners.

The Administrative Assistant supports fundraising efforts, communications, and program activities that advance and promote the Coronado Public Library’s services and programs.

Key Responsibilities:

Administrative Support

• Perform general clerical duties, including filing, data entry, and document management

• Answer phone calls, respond to emails, and handle routine correspondence

• Maintain and update organizational records, databases, and mailing lists

• Schedule meetings, appointments, and events

• Prepare meeting materials and record minutes as requested

Program & Event Support

• Assist with coordination of programs, book sales, and fundraising events

• Prepare materials and supplies for meetings and events

• Support volunteer communication and coordination

• Provide logistical or on-site support during events, as needed

Financial & Office Assistance

• Assist with tracking donations, memberships, and event revenues

• Support basic bookkeeping tasks, such as receipt tracking, invoicing, and expense documentation

• Order office supplies and maintain inventory

• Assist with organization and retention of records and files

Communications & Outreach

• Assist with social media updates, newsletters, and basic promotional materials

• Help maintain the organization’s website, calendars, and event listings

• Provide administrative support for community outreach activities

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• Prior administrative or office experience required; nonprofit experience preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace

• Strong organizational and time-management skills

• Clear written and verbal communication skills

• Ability to work independently and collaboratively with Board members and volunteers

• Ability to maintain confidentiality and exercise sound judgment

Preferred Skills

• Experience working with nonprofit organizations or volunteer groups

• Familiarity with donor databases, CRM systems, or fundraising tools

• Basic bookkeeping or financial tracking experience

• Interest in libraries, literacy, education, or community service

Work Environment

• Office setting within a library or nonprofit workspace

• Occasional evening or weekend hours may be required for meetings or special events

Equal Employment Opportunity & Reasonable Accommodation Statement
The Friends of the Coronado Public Library is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, marital status, military or veteran status, or any other status protected by applicable state or federal law.

The Friends of the Coronado Public Library will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or interview process may contact president@coronadofol.org for assistance.

How to Apply
Interested candidates should submit a résumé and brief cover letter describing relevant experience and interest in the position to president@coronadofol.org. Applications will be reviewed on a rolling basis until the position is filled.
 

For more information please contact Carl Luna at president@coronadofol.org